Blogs

SaaS Chaos: How Many Apps Does Your Team Really Use?

If you had to guess how many software tools your company uses, ten, maybe twenty? For most small and mid-sized businesses, it’s far more. Some teams run on fifty or more tools: a mix of paid apps, free trials, and renewals quietly ticking in the background. What once helped your team move faster can easily turn into SaaS chaos with overlapping tools, unclear ownership, and rising costs no one can fully explain.

The Hidden Cost of “Just One More Tool”

Adding a new app is easy: a click, a trial, a small monthly fee. But over time, all those tools pile up. Unused licenses, duplicate apps, and forgotten renewals can quietly cost thousands per year. Beyond wasted spend, unmanaged SaaS brings risk with unapproved tools, messy data access, and former employees who still have access. What you don’t track costs you in money, time, and control.

Clarity Starts with Visibility

You can’t manage what you can’t see. Listing all your active tools is often an eye-opener that shows overlap, waste, and opportunities to simplify. Small steps that bring back order, reduce waste, and strengthen digital control.

The Calm After the Chaos

Once you know what’s in your stack, everything gets easier. Budgets become clearer. Decisions faster. Teams more confident.

Because clarity isn’t just about cutting costs. It’s about running your business with control and confidence.

Saas spending is significantly growing

In 2025, Gartner estimated that global SaaS spending would reach nearly $300 billion, marking a significant increase from previous years. Yet most teams still lack visibility into what’s really happening inside their own software stack.

A team lead signs up for a new tool. Marketing tries out a free trial that quietly turns into a yearly subscription. And former employees? Sometimes their access is never revoked.

SMBs can save up to 30% annually

Many small and mid-sized businesses in the Netherlands rely on a wide range of apps for finance, HR, CRM, marketing, collaboration, payments, and industry-specific workflows. This brings speed and flexibility, but also confusion, unnecessary costs, and security risks.

According to Gartner, “organizations that actively manage their SaaS spend can save up to 30% annually.” The real challenge is gaining the visibility needed to manage it in the first place.

Understand what is going on with your SaaS

Without a clear overview, it’s difficult to know which are actually used, where licenses overlag, when renewals are due, and where money quietly leaks. For businesses, that lack of insight means missed savings, increased risk, and too much time spent digging through spreadsheets.

By bringing everything together in one clear, user-friendly overview (including apps, licenses, users, and costs) companies can finally understand what’s really happening in their digital stack.That visibility leads to action: reducing waste, improving security, and maintaining control without the hassle.

Clarity isn’t just nice to have, it’s the foundation for smarter decisions and sustainable growth.